We've all had the experience, once the budgets tight and you're instructed to make savings, a choice about which cheap or lower end product to choose can be tough. With regards to buying a cheap photocopier we've written this guide to help you determine which features you absolutely need and which corners you can cut to make those important savings.
Cheap and Low End Office Copiers
For that purpose of the guide we will think that most people are looking for a budget office photocopying solution and never the £50 office at home scanner/fax/copier all-in-one machine. Most of the large photocopier brands for example Xerox, Canon, Toshiba & Ricoh offer lower end copiers ideal for a small office or any light use environment.
Features and Specifications - Exactly what do you really need?
A3 Paper Size - It is a common feature in higher end copiers but less common in cheaper ones. A3 copiers are good for producing booklets and larger more technical copies. However, if your business doesn't distribute many documents externally or work with graphics this may be a feature you can leave out to be able to cut the cost.
Network Capability - When installed correctly a network enabled photocopier allows the requests of copying, printing, faxing or scanning jobs to become sent from any PC or workstation in the office network. In any situation, the networking of devices, be it photocopiers, printers or computer storage usually most benefits slightly larger companies. For all those companies only being able to print / scan or photocopy in one computer will be a nightmare. For that smaller office you may well be capable of getting away with a non-network capable copier. For the larger business it is a corner you should not cut.
Paper Capacity - The maximum paper capacity of a photocopier determines how often you will need to open the machine and add new reams of paper. Cheaper freestanding copiers will often have larger paper capacities than desktop models. It's not essential to have copier with a large paper capacity as a job will simply pause until additional paper is added.
Scanning Facility - Most cheap office / commercial copiers offer a scan facility and several come with software for users to retrieve the scanned document on their own workstation.
Warm Up Time - The nice and cozy up duration of a photocopier is the time it takes between switching the equipment on and it being prepared to make its first copy. Cheaper machines are likely to have a longer warm-up time than more costly models.
First Copy Out Time - Most documents which require to be copied consist of a few pages therefore the first copy out time is a large step to consider when assessing your copiers overall performance. If you're purchasing for any busy office a speedy first copy out time is important.
Automatic Document Feeder (ADF, RDF, SRDF, DF, DP) - A computerized document feeder is really a feature additionally available on higher end photocopiers although some cheaper models do offer it. It allows a user to scan and copy a multiple page document without them having to wait through the copier and enter each sheet individually. This is an absolute essential if you are workload involves regular copying of large multipage documents. If not it's probably an extravagance you are able to omit.
Duplex Enabled - In photocopier jargon, duplex enabled simply means a photocopier which could print on sides of the page. The feature is commonly available on copiers having a particular kind of automatic document feeder which can handle double sided originals known as a recirculating automatic document feeder (RDF or RADF for short). As with the ADF if you are commonly only copying invoices or other one sided documents it's most likely an expense you are able to spare.